For businesses drowning in busywork
The mess that runs
your business. Fixed.
The spreadsheet only one person understands. The systems that don't talk. The manual process that eats every Tuesday. Tell JAI the mess — get one system your whole team can use, live this week.
No developers. No IT project. No rip-and-replace. From mess to working system in days.
Sound familiar?
You don't have a
software problem.
You have a duct-tape problem. The business works — just slowly, and held together by a few people and a lot of copy-paste. Here's where it usually hurts.
The spreadsheet only one person understands
It runs half the business — and when they're off, everything grinds to a halt.
Systems that don't talk to each other
The same data keyed into three places. Nobody trusts which number is right.
Manual processes that eat the day
Copy, paste, chase, repeat. Hours lost every week to work a computer should do.
Knowledge that lives in someone's head
No system, just a routine one person remembers. One resignation away from chaos.
JAI doesn't bolt on another tool you have to learn. It builds the one system that finally fits how you actually work.
What we build for you
One system.
Built around your business.
Not an off-the-shelf product you bend your business to fit. A tool shaped to the way you already work — just without the spreadsheets and the busywork.
Retire the spreadsheet
Turn that fragile master sheet into a proper tool your whole team can use safely — with the formulas and rules baked in.
One source of truth
Customers, jobs, stock, suppliers — in one place everyone trusts, instead of five rival copies.
Join up your systems
Pull data between Xero, email, Sheets, your shop and more — so nothing has to be retyped.
Automate the busywork
Chase-ups, reminders, handoffs and status updates that just happen — no one has to remember.
A dashboard that's actually live
See the real state of the business right now — not a report someone rebuilds by hand each Monday.
Built for your whole team
Roles, logins and the right view for each person — office, field, finance, management.
Nothing falls through
Alerts when something's overdue, stuck, or about to be missed — before it becomes a problem.
Reads your paperwork
Invoices, POs, delivery notes, forms — JAI reads them and files the details for you.
Before & after
From held-together
to just works.
- Data lives in spreadsheets, inboxes and people's heads
- The same info gets typed in three different places
- Reports are rebuilt by hand and out of date by lunch
- When one person is off, work stops
- Things slip because no one's chasing them
- One shared system everyone works from
- Enter it once — it flows everywhere it's needed
- A live dashboard that's always current
- The process runs whether anyone's in or not
- Automatic reminders mean nothing falls through
AI built in
The work a person
shouldn't have to do.
Every system JAI builds comes with AI wired into your data — doing the slow, repetitive jobs that quietly burn hours every week.
Document parsing
Reads the paperwork for you.
Invoices, purchase orders, delivery notes, forms — even photos of them. JAI pulls out what matters and files it, so no one keys it in by hand.
- PDFs, scans, photos, emails
- Matches invoices to POs automatically
- Flags anything that doesn't add up
Automations
Chases, reminds, follows up.
The nudges and handoffs you currently rely on someone to remember — overdue jobs, approvals, low stock — happen on their own, on time.
- Triggered by your own rules
- Emails, alerts and status updates
- Escalates before things slip
Ask your data
Answers, in plain English.
“Which jobs are over budget?” “What did we spend with this supplier?” Ask in normal words and get the answer — no pivot tables, no analyst.
- Plain-English questions
- Pulls from your live data
- Turns answers into dashboards
Integrations
Talks to the tools
you already run on.
You don't have to throw anything out. JAI connects to your accounting, your email, your spreadsheets and your shop — so the new system stays in sync with the rest of your business instead of becoming one more island.
Accounting & payments
Invoices, payments and bookkeeping round-tripped to where your accountant already lives.
Xero
Ready to connect
QuickBooks
Ready to connect
Sage
Ready to connect
Stripe
Ready to connect
Spreadsheets & work tools
Keep the sheets and boards your team knows — JAI reads and writes them so nothing's stranded.
Google Sheets
Ready to connect
Excel / 365
Ready to connect
Smartsheet
Ready to connect
Monday.com
Ready to connect
Email & calendar
Pull orders, enquiries and bookings out of inboxes and into one system automatically.
Gmail
Ready to connect
Microsoft 365
Ready to connect
Calendar
Ready to connect
OneDrive
Ready to connect
Run on something else? Ask JAI to wire it up.
How it works
From mess
to one system.
No six-figure software project. No year-long rollout. No team of consultants. Describe how you work today and have a real system in days.
- 01
Describe the mess
In plain English: what you do today, what's painful, what keeps breaking. No spec, no flowcharts.
- 02
JAI maps your process
It works out the data you hold, the steps you follow and where the handoffs are — then designs the tool around them.
- 03
Your system gets built
A real app with your data, your rules and your team's logins — replacing the spreadsheets and copy-paste.
- 04
Connect what you already use
Xero, email, Sheets, your shop — plugged in so the new system stays in sync with the rest of your world.
- 05
Your team starts using it
On its own web address, from any device. Onboard the office and the field in an afternoon.
- 06
Change it by just asking
New step in the process? A report you need? Tell JAI in a sentence and the live system updates.
Who it's for
If a spreadsheet runs it,
JAI can fix it.
Every business has a few processes held together by one clever sheet and one busy person. Here's where JAI tends to land first.
Operations & manufacturing
Jobs, stock, suppliers and dispatch — orchestrated instead of spread across sheets.
Finance & admin
Invoice matching, reconciliation and approvals, without the days of data entry.
Trades & field teams
Quotes, scheduling and site updates that sync between the van and the office.
Agencies & services
Client onboarding, project handoffs and status — no more checklist-in-a-doc.
Wholesale & retail
Orders, stock counts and couriers joined up, so you stop overselling.
Clinics & practices
Bookings, records and reminders in one place your front desk actually likes.
Tell JAI the mess.
Get the system.
Describe how your business runs today. Get a real, connected system — on its own web address, in your team's hands within days.